Agenda:

• Announcements
• Recent Activities/Planning
• Work Chores

Announcements:

• Apologies for back and forth about rain date, glad you can make it.
  Thanks to Julia Soledispa, Christine Barrow and Jesus Torres for running another successful flea market, raising $510, over 1200 for the summer. Mary Kelly and Janice Vrana also helped with cleanup.
• Fig harvest/Labor Day BBQ also a success; need to remember to clean the grill after a group event. Someone should be in charge. Check to see if it is clean.
• Stray tabby that Katy found last month has a home.

Recent Activities/Planning:

• Gazebo, flashing is complete, but rain and planned events disrupting our painting schedule. (Raleigh had reserved the gazebo for a party this afternoon, so we can’t do it today.) We will sand and prime during the October workday and paint at a later time TBD.
• Stage: The condition of the stage has deteriorated to a point where the cost to repair exceeds the $200 threshold requiring member vote. This gives us an opportunity to discuss in more detail among members what should be done. A few proposals include removing it entirely, and seeding the area with grass, replacing it with a paved patio, constructing a new raised stage with more durable materials and moving the foot print to the other side of the garden. Each of these proposals require member discussion and a vote. Since it is a big deal, we will vote via email to include all members.
• Mowing: It seems the last mowing was cut a bit close. It is not healthy for the grass to be cut so short (bad for root system with too much sun)   It’s important to mow no less than about 2- 2 1/2 inches or so. There are two mowers.  Mower in west shed has knobs, one on each side, to change height of blade.  If you fiddle with it you can see how it works.  Even when adjusted to good height, they made need readjusting as you mow.  But if set for about two inches, it shouldn’t change so much that you end up shaving the grass.

ACTIONS:

• Events: Noreen will add a line to the Special Events application indicating that the grill must be clear of any trees to reduce the risk of a fire.
• Stage: The design committee will discuss ideas and options for the stage redesign/repair and will solicit member input.
  Path: Completion of the path project is ongoing. The organizers of this project would like to request patience as this is a work in progress.
• Lawn Mowing: The lawn mowing committee will place a label on the mower reminding mowers to keep the blade at the appropriate setting.
• Wedding 2012 Inquiry: Melissa will research whether Green Thumb has guidelines or advice regarding hosting special events of this nature in our garden, with a focus on permit, insurance and liability issues. Katy, Kim and Noreen will work out details with the event planner, including a starting ask of $1500 for use of both gardens.

Chores:

Maintenance:

• Go through the lumber pile behind the patio and get rid of anything that’s not useful. DONE
• Repair the side of Barbara Garson’s bed that has collapsed.
  The rosebeds still need to have wood around them. DONE

Special Events:

• There is a large black bag of flea market leftovers in the gazebo. We need some people to take it to the church thrift store.
  There are 3 cartons of books, stacked neatly under the Halloween & Xmas decoration boxes, in the small shed. I don’t have any good ideas for disposing of these. It was suggested that we try to do something with these as well, perhaps donate. DONE

West Garden:

• Reseed front lawn and mark lawn off limits. Suzanne will bring the grass seed–perhaps someone can go and get a few large bags of dirt…Needs to be continuously watered for 2 weeks; DONE
• Collect/ sweep/ rake all twigs and branches that have fallen down in storms and tie into bundles; DONE
• Get rid of volunteer trees in communal beds–this will take some serious digging (will show you which ones). DONE
• Take dead (and perhaps living?- ask Julia) morning glories off fence, so there aren’t old vines hanging all year long; DONE
• Weed berry area and cut back dead canes; NOT DONE
• Clear out green cold framebox  in preparation for next year — all containers should be emptied, and if people want to keep specific ones, they should be marked and put on potting shelf in East garden. Fix lid. NOT DONE
• Throw away unneeded wood in back (Frank showed me which pieces) and around shed. DONE
• Clean grill if still dirty. DONE

East Garden:

• Deadhead the white (stand-alone) butterfly bush. DONE

ACTION: If you missed the September workday, you will need to get a makeup assignment. Please contact Noreen Whysel at Nwhysel@gmail.com or 212-662-2697. To get workday credit, please contact Barbara Schnoor at 212-567-0244 or barbarashohoji@yahoo.com, after you have completed your assignment.

West 104 St. Community Garden Work Day Minutes, August 8th, 2012

Issues discussed at Meeting:

1. Members approved considering a pick up (obtaining & bringing supplies to the garden ) a workday make up

1.a. Ann will be sending an email requesting volunteers to help Frank getting the materials for the stage

1. Discussion of 12 West 104 St. tenants visiting the garden off-open hours and using our BBQ. The idea of extending the fence on the West Side Garden was considered. Lou said that the contractor who worked on the retaining wall refused to continue the fence all the way to the back because the ground is not flat, making installation complex. (Dinorah’s Opinion: From a professional stand-point adding extra steps is part of any construction process and not a hard job….But we would have to pay for fence now,)

2.a. Lou suggested that we ask Michael (Michael Simpkin is a member who lives at 12 West 104) to put some signs inside the building encouraging people to sign for a membership if they want to have access off-open hours into the garden, and informing them that, otherwise, their visits are not allowed. 2.b. Alan Tenny suggested that in lieu of a fence we put a padlock on the BBQ, an idea that was informally approved. 2.c. (Side Note)Noreen proposed during the SC meeting in August that we write the owner and suggest that if he is going to tell prospective tenants that use of the Garden is one of the benefits of living at 12 West 104. he pay the Garden a sponsoring member fee for each household. Otherwise he should inform them that they have access to the Garden only during official open hours and must schedule and pay for use of the BBQ.

1. The paint chips with the color selection for the gazebo were presented for a vote. Paint brand: BEHR Premium Plus. Velvet Morning – 520E-3 got the most votes (10). 2. Contact Kevin Lee to ask for replacements for water barrel tops. (Done- Dinorah sent an email to him on Friday 10th) 3. Lou is restoring the potting table next to the shed on the East Side Garden. He is cleaning it up and making it more functional to encourage use of it. 4. Wedding event was discussed (over some objection). We received an email from someone who is interested having a wedding in July 2013 and wants to know the procedures. Elements discussed during the meeting: fee, responsibilities, expectations, and rules. Some ideas that came up: to talk with GreenThumb; charging more than the regular fee (50.00) because weddings in NYC are definitely costly and we are not in the position of offering the space for almost free; somebody mentioned leaving it as an open donation because sometimes you get surprised by the amount people offer; others talked about finding how many people we are talking about. Also, the idea of having a fee and using this as a way to create an income for the garden. After the talk, it was decided that now the SC and Kim will be in charge of it. 5. Lou talked with owner of 4 West 104 St. (building next to the East Garden on the east side). The Ivy will be cut at some point, but is not an issue right now. The wall crumbling at the back is the owner’s responsibility to repair. He is asking the Garden for some kind of help. The individual plots along the fence may be putting pressure on the wall, but the wall may be constructed improperly. (Peter noted that the top blocks are not cemented in.) To be continued if owner contacts us again. 6. Frank checked the row boat leaning against the wire fence in the back of the West Garden. He said there was not any harm to the fence. 7. Frank brought hinges for back door of the East Garden 8. Several member thanked David for running a short, succinct meeting.

Informal talks Lou brought up that the floor of the gazebo needs to be sanded and primed before it is painted.

Work activities included: weeding at the back of the West Garden, emptying cold frame in West Garden, collecting the rest of the debris on patio from West Garden, installing the path in the East Garden (halfway done), cutting the grass, installing hinges on back door on west fence in the East Garden.

West 104 St. Community Garden
Work-eve minutes, July 11, 2012

Issues discussed at Meeting:

1. Should we make deep watering one of the community gardens with the fire hydrant hose a make-up assignment? (This is a 2 person job, at least one of whom should have experience connecting the fire hydrant hose, and takes @ 2 hours.) A majority voted “yes.” Suzanne Charle’ volunteered to be an experienced person.

2. A reminder to the Cat Crew: Do not feed the cats canned food, which attracts flies and smells, during the summer.

3. Reconstruction of the gazebo is finished. The next job is to paint. A majority voted for Blue. Peter Barzeli volunteered to post a selection of blue paint chips on the gazebo so members can choose which one they want.

4. A row boat is leaning against the wire fence in the back of the West garden. A member of the Steering Committee (SC) will speak to the Super of that building about moving it before any damage is done.

5. Both 12 West 104 and a building around the corner on Manhattan Ave. leave bags of garbage sitting out (not in cans), which is likely to attract rodents. A majority voted to report this to the DOB. Peter volunteered to follow through.

6. The East gate to the backyard to 12 West 104 is broken; there is no gate on the West side. Tenants of that building who are not Garden members have been using the garden for picnics and BBQs. SC to research whether it is legal to have a locked gate in these locations (or prohibited by fire laws). If it is legal we will repair and lock the East gate and put in a gate or other obstacle on the West side. (for East gate, Peter will buy hinges; Jean Jaworik will supply bolt.)

7. The sidewalk in front of the street gate to the West garden is in disrepair. We have removed the broken concrete…which led to the idea of asking the City to plant a tree there. Suzanne or Peter to follow through.

8. Members asked to support the Flea Market this Saturday, July 14–by posting flyers, donating goods for sale, and (at very least) stopping by to shop.

9. The elm tree in the West garden needs to be inspected by an arborist. SC to ask Melissa to ask Green Thumb to make a recommendation.

Informal talks

a) Frank Grech volunteered to fix loose metal sheet on gazebo roof

b) Peter and Frank tested the stage and recommended rebuilding (estimated work: 3 people on one workday; cost of materials less than $200)

c) Several members complained about the tone on the monitoring reminder email. / Kim Maitland suggested having a 4-member monitoring committee with each member taking responsibility for one month. Kim would consider being the chair.

d) Peter suggested cutting down the tree behind the large East garden shed, a weed that has grown to tree height.

e) Suggestion that we re-write the descriptions of committee responsibilities in more detail. Ideally committee chairs would write a draft and SC would assist in finalizing.

f) Complaint by one chair about their frustration in trying to communicate with committee members and getting no response. SC asked to be notified in these cases so we can help out.

g) Someone said that Kevin Lee has written a HOW TO for connecting the hose to the hydrant. SC to ask him to laminate these instructions and place a copy in each shed.

h) Special Events committee still does not have a chair.

Work activities included: weeding along the fence in the East Garden, sweeping the sidewalks, giving the green bench a second coat of paint, sanding the picnic table(?) in preparation for treatment with linseed oil, cutting boards to edge West garden patio, and deep watering the West garden.